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Office Manager/EA (Part Time)

Brisbane, Australia

Part-Time - Brisbane. 

Kapiche is seeking an ambitious and capable office administration manager to provide support to our team in a fast paced environment, involving a diverse range of administration duties as an office all-rounder.

In this role, you will work closely with the CEO  & COO from  our Brisbane office,  to take on a wide variety of tasks ranging from managing our office space, event management, HR-related assignments to helping create an enjoyable working environment for all of our employees.

We only hire the best people, and are looking for someone who embodies our culture and enjoys getting involved in lots of different parts of the business. This role is perfect for someone who thrives on working autonomously to problem solve and multi-task, enjoys doing both basic and complex tasks, whilst willing to roll up their sleeves to do whatever is needed. 

Working at a scaling startup as an all-rounder is no mean feat (there is no such thing as a “typical day”!) and requires those that are comfortable with ambiguity, have a growth mindset and energised by supporting our high performing culture. This is a great way to get your foot in the door and carve out your place in an organisation with many future opportunities on offer.

This position is 20-25 hours per week and can be super flexible - We are happy to negotiate what days of the week, start and finish times, hours etc  for the right candidate

What You’ll Be Doing:

  • Ensuring the smooth running of the workspace, keeping one step ahead and looking for, and creating solutions for all office and/or operations related things that pop up. 

  • Enhance our employee experience from organising events and social functions as required.

  • Making new employees feel welcome; organising new hire packs, preparing workspaces to ensure an excellent on-boarding & off-boarding experience. 

  • Negotiating with suppliers, organizing and getting approval from management on quotes for services required in the office.

  • Assist with the development and updating of office and people policies.

  • Book and manage travel for our Australian Team

  • Some HR coordination & administration including job advertising 

  • Assisting the CEO in managing his diary and commitments

To be successful in this role:

  • Experience as an Office Manager, Receptionist, EA or Operations Assistant in a demanding environment.

  • You are truly motivated in a fast-paced, ever changing environment and are comfortable with autonomy and ambiguity.

  • You have mastered the art to balance multiple tasks within agreed time frames and priorities.

  • You are a strong and effective communicator to all levels of the company.

  • You have a high attention to detail & a proactive approach to work.

  • You are a down to earth, team player - someone who is happy to do whatever is needed to get the job done. 

  • You are curious, analytical and prefer to use data to help you understand the problem and recommend solutions

  • Solid experience with tools such as Microsoft Office, G-suite & Slack, or similar.

Why you will love working at Kapiche:

We are building the best possible team capable of winning the global race to own the text analytics market - Our people are our main focus. Our approach is to find A-player candidates like yourself, give you ownership of your work and everything you need to achieve outstanding results. 

What you can expect from us:

  • Competitive salary + super + tools for the job.

  • Parental Leave Policy with a supportive return to work plan.

  • Flexibility to work from a new office in Fortitude Valley, Brisbane and from home.

  • Flexibility to negotiate which days you work, along with start and finish times.

  • Encouragement and support  for Professional Development. 

  • Team activities and regular social gatherings.

  • Monthly Wellness Allowance.